Sales units vs. stock units
Customers do not always buy in the unit you use inside the operation. Ashicore lets a sellable item use an optional sales unit while inventory stays in its stocking unit.
Two units, one item
Section titled “Two units, one item”| Term | What it means | Tote example |
|---|---|---|
| Sales unit | The unit a customer orders and sees on the sales order | Pallet |
| Stocking unit | The unit you produce, hold, pick, and cost | 1 Yard Tote |
| Conversion rate | Stocking units in one sales unit | 3 |
With that setup, an order for 4 pallets creates demand for 12 totes. In the web app, the order, unit price, delivered quantity, BOL, and invoice stay in pallets. On-hand stock, lots, manufacturing, and recipe usage stay in totes.
Set the sales unit
Section titled “Set the sales unit”On the product or material card:
- Turn on Sellable.
- Under Sales unit, select Use a different sales unit.
- Choose the Default sales unit of measure.
- Review the Unit conversion rate: one sales unit equals this many stocking units.
When the two unit definitions measure the same kind of thing, Ashicore calculates the conversion. For example, a pallet defined as three each and a tote defined as one each produces a factor of 3. When the units cannot be converted dimensionally — such as selling a 50 lb bag while stocking dolomite in cups — enter the measured conversion yourself.
The conversion rate must round to at least 0.0001 and cannot exceed 99,999,999.9999 stocking units per sales unit.
Leave Use a different sales unit off when you sell and stock in the same unit.
Where each unit appears
Section titled “Where each unit appears”| Uses sales units | Uses stocking units |
|---|---|
| Sales-order quantities and prices | On-hand, available, and lot quantities |
| Delivered and cancelled quantities | Demand and allocation coverage |
| Customer documents and accounting invoices | Manufacturing, recipes, and planning |
| Sales totals and per-unit margin | FIFO stock consumption and inventory cost |
The web delivery dialog accepts the remaining sales quantity. Availability warnings and pick-lot guidance remain in stocking units so the operator knows what physical quantity leaves inventory.
Prices follow the sales unit
Section titled “Prices follow the sales unit”Default selling price is the price of one effective sales unit. If you change a conversion on an item that already has default prices, Ashicore asks you to confirm and rescales those prices so the underlying value of the stock stays the same.
For example, changing from $30 per tote to a pallet of three produces $90 per pallet. Existing sales-order lines do not change.
Quantity-break pricing also reads the ordered sales quantity. A break at 10 means 10 pallets when the line’s sales unit is Pallet, not 10 totes.
Order quantities are stored to four decimal places. A line must be no more than 99,999,999.9999 sales units, and its converted stocking quantity must stay between 0.0001 and 99,999,999.9999.
Orders keep their original conversion
Section titled “Orders keep their original conversion”Each sales-order line copies its sales unit, stocking unit, and conversion when the item is added. Changing the item later affects new lines, not the meaning of an existing order.
That snapshot also controls partial delivery. If an old line says one pallet equals three totes, delivering half a pallet consumes 1.5 totes even if the item is later changed to four totes per pallet.