Add shipping, customs & other costs

Capture freight, customs, and other charges on a purchase order, and decide whether each one lands on inventory valuation or just the order total. Costs can be assigned to a different supplier so Xero bill sync can split them into separate vendor bill groups.

4 steps · ~3 minApplies to: Not receivedConcept: Landed cost

1. Add a cost. In the order’s Additional costs section, choose Add cost. In the Cost column, pick Shipping, Customs, or Other, then add a reference and an amount (zero or greater).

   Add additional cost

   Cost*

   Shipping

   Amount*

   $480.00

   Reference

   Bill #4471

2. Choose how it’s distributed. This is the important choice. By value uses each line’s share of the material subtotal. By quantity uses each line’s share of the total ordered purchase units, regardless of its purchase-to-stock conversion. Both raise the landed cost per stock unit your inventory is valued at. Not distributed adds to the order total only and leaves inventory valuation untouched.

   Additional costs · PO-1045

   Cost	Reference	Distribution	Amount
   Shipping	Ocean freight — Bill #4471	By value	$480.00
   Other	Pallet deposit	Not distributed	$60.00

   Material subtotal$6,696.00

   Shipping (by value → landed on inventory)$480.00

   Other (not distributed)$60.00

   Order total$7,236.00

   Where the money lands

   Of the $540 in costs here, only the $480 distributed shipping flows into your inventory cost and, for tracked items, the lot cost at receipt. The $60 deposit raises the order total but never the inventory valuation. The exact value- and quantity-allocation math is in Landed cost & additional costs.

3. Assign a cost to a different supplier (optional). If a charge is owed to someone other than the order’s supplier — say a freight company — set the Supplier column on that cost to the freight supplier. Leave it as (PO supplier) to bill the order’s supplier. Once you choose a supplier, the row is no longer blank: it must also have an amount before the order can save. Ashicore keeps the charge on this purchase order, but Xero bill sync groups costs by resolved supplier so each supplier can be billed on its own invoice.

   Bill groups

   Group	Supplier	Kind	Total
   Materials	Cooperativa del Huila	Order supplier	$6,756.00
   Freight	Pacific Ocean Freight	Additional cost	$480.00

   Carrier costs stay on this order

   A supplier on an additional-cost row changes Xero bill grouping. It does not create a separate purchase order in the operator workflow, and it does not create anything to receive.

4. Editing costs after receipt revalues tracked stock. Change a By value or By quantity cost (or a line price) after stock is received, and Ashicore appends a revaluation that rebases the on-hand tracked lots from this order — keeping inventory valuation correct. Untracked shared-bucket materials save the edit but aren’t rebased in v1.

What’s next

• Landed cost & additional costs — the allocation formula, worked through.
• Sync a supplier bill — bill each vendor group.