Purchase orders
Purchase orders are the operational source of truth for purchasing. They move from draft to ordered to received, create expected supply before stock arrives, and feed payable bills to your accounting provider.
Purchase order statuses
Section titled “Purchase order statuses”An order has one status at a time. The status decides what you can edit, receive, or delete.
| Status | What it means | Edit | Receive | Delete |
|---|---|---|---|---|
| Draft | Being built. Not counted toward expected supply. | yes | — | yes |
| Ordered | Ordered from the supplier. Adds expected supply. | yes | yes | before receipt |
| Partially Received | Some lines received into inventory. | yes | yes | blocked |
| Received | Every line received. Editing up reverts to Partial. | yes | — | blocked |
How-tos
Section titled “How-tos” 01
Create a purchase order
Pick a supplier, add purchasable materials, set quantities & purchase units.
02
Order from your supplier
Send the PO email or move draft to ordered.
03
Receive stock
Full or partial — receipt history for every received line.
04
Add shipping & customs
By-value lands on inventory; not-distributed bumps the total only.
05
Sync a supplier bill
A manual action — before or after ordering or receipt.