Lots & receiving

Receiving is where a purchase order becomes real inventory. Each received line writes a permanent receipt. For lot-tracked items, that receipt creates a costed lot; for untracked items, it appends to the item’s internal shared lot. Understanding that history explains the order’s costing and traceability — and what happens to its stock if the order is later deleted.

A lot is a received batch

When you receive a tracked item, Ashicore creates one lot holding the received stocking quantity, plus a permanent receipt referencing the order. Untracked items append to one internal shared lot instead. Receipts always land as available; block tracked stock from its lot action menu, or untracked stock with Stock action on the item card. A tracked lot’s disposition is:

• available — Available stock, ready to consume or ship. This is how all receipts arrive.
• blocked — held out of use: on hand but withheld from use until released. Set on a lot after receipt via inventory.

What one receipt writes

1

A positive stock event per line

A receipt event referencing the purchase order, with the line recorded — the audit trail for what arrived.

2

Tracked lot or untracked bucket

Tracked items get a lot at the line’s landed cost. Untracked items append to their shared moving-average bucket.

3

The item’s running cost updates

The item’s current cost is recomputed as a quantity-weighted moving average of prior on-hand and the incoming receipt.

4

Expected supply is released

The matching expected supply drops by the received quantity.

Tracked vs. untracked items

Mode	On receipt	After-receipt revaluation
tracked	Gets its own individual lot you can trace and disposition	By-value cost edits rebase the lot per location
untracked	Appends to a single shared moving-average bucket; can only be received as available	Saved but not rebased in v1

Why receipts are permanent

A receipt is real inventory history — the events that put stock on your shelves stay intact, which is why received lines can’t be removed. Deleting a received order doesn’t erase them either: it removes the order’s received stock that is still on hand and keeps used quantities and their cost history, so the record of what was received, and at what cost, survives the delete.

Receiving is positive-only

You can receive another partial batch while an order is Partially Received, but you cannot receive directly against a fully Received order. Add a line or increase a quantity first to reopen a remainder, then receive the new quantity. Receiving remains positive-only. If the recorded received total itself was wrong, edit the line to the correct positive quantity and review the correction impact; see the lifecycle.