Lots & receiving

Receiving is where a purchase order becomes real inventory. Each received line writes a permanent receipt. For lot-tracked items, that receipt creates a costed lot; for untracked items, it appends to the item’s internal shared lot. Understanding that history explains the order’s costing, traceability, and why it can’t be deleted afterward.

A lot is a received batch

When you receive a tracked item, Ashicore creates one lot holding the received stocking quantity, plus a permanent receipt referencing the order. Untracked items append to one internal shared lot instead. Receipts always land as available; a lot can later be moved to blocked from the inventory lot actions. The lot’s disposition is:

• available — usable stock, ready to consume or ship. This is how all receipts arrive.
• blocked — held out of use: on hand but withheld from use until released. Set on a lot after receipt via inventory.

What one receipt writes

1

A positive stock event per line

A receipt event referencing the purchase order, with the line recorded — the audit trail for what arrived.

2

Tracked lot or untracked bucket

Tracked items get a lot at the line’s landed cost. Untracked items append to their shared moving-average bucket.

3

The item’s running cost updates

The item’s current cost is recomputed as a quantity-weighted moving average of prior on-hand and the incoming receipt.

4

Expected supply is released

The matching expected supply drops by the received quantity.

Tracked vs. untracked items

Mode	On receipt	After-receipt revaluation
tracked	Gets its own individual lot you can trace and disposition	By-value cost edits rebase the lot per location
untracked	Appends to a single shared moving-average bucket; can only be received as available	Saved but not rebased in v1

Why receipts are permanent

A receipt is real inventory history. That’s the reason a partially- or fully-received order can no longer be deleted and received lines can’t be removed — the events that put stock on your shelves must stay intact. To reverse received stock, adjust it through inventory; the order remains the record of what was received and at what cost.

Receiving is positive-only

You can receive another partial batch while an order is Partially Received, but you cannot receive directly against a fully Received order. Add a line or increase a quantity first to reopen a remainder, then receive the new quantity. There is no negative receipt; see the lifecycle.